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Kofax Equitrac Office

In today’s competitive business environment, it is more important than ever that your organisation manages document output on your office equipment devices. When left unmanaged, operational costs can significantly increase due to the proliferation of networked devices and spiralling output costs.

In cooperation with leading software provider Equitrac, Ricoh offers Kofax Equitrac Office™. Designed to monitor, measure and manage network wide document output, this easy to use modular solution tracks copy and print activities in a detailed manner.

You can easily and accurately allocate costs to specific individuals, departments or groups. Kofax Equitrac Office™: simply the ideal tool to better understand office equipment usage and manage document output costs.

Features & benefits

  • Direct output to the most efficient device
  • Accurately allocate output costs
  • Eliminate unauthorised printing and copying
  • Protect document confidentiality
  • Enforce quotas on colour output
  • Obtain insight into usage patterns
  • Increase device efficiency for the best return on investment
  • Reduce IT support requirements


Enterprise-wide Output Tracking and Expense Management
Software based capture, costing and reporting of all printing and copying expenses
Scalable architecture accommodates future technology and workflow changes
Centralised management tools
Device status management and fault tracking

New Generation of Embedded Solutions
Ricoh unique embedded Print & Copy Control (PCC)
PageCounter™ terminal option for copy control and secure printing (various configurations with keyboard and m several card reader types are available)

Integrated Document Output Tracking
Rules based local and network printing and routing
Colour output quota enforcement
Follow-You™ secure printing technology
Copy control and tracking with Ricoh unique embedded PCC and PageCounter™ terminals

Adaptable Pricing Management
Easily managed, comprehensive central price lists
User, department and client based charging
Pricing by page and print attribute
Time and day of week based discounts/surcharges

Extensive Reporting
Summary, detailed and total activity reports
Secure Document Release reports on document queued but not printed
Automatic scheduling of report distribution
Report customisation at site and personal levels
Report export for offline analysis

Strong Technology Integration
Windows® Server 2003/2003 R2 (x86, x64), 2008 (+86, x64,  Windows Server 2008 Server Core is not supported), 2008 R2  (x86, x64,  Windows Server 2008 Server Core is not supported)
Citrix® and Windows Terminal Services compatible
Support for Windows®, Netware™, UNIX® and Linux® print servers
Support for Macintosh workstations
Microsoft SQL Server and Oracle® database support
Windows 2003, 2003 R2, 2008, 2008 R2 cluster support

Support Account Management
Remote configuration and managementAutomatic account creationNative OS and LDAP authentication
Account synchronisation with external directories

Automatic Meter Readings
Aficio™ Counter Manager, a Ricoh unique module integrated with Kofax Equitrac Office™ to capture a.o. print, copy, fax meter readings per device

Related software & apps

  • Kofax Equitrac Express

    Kofax Equitrac Express

    Kofax Equitrac Express™ provides the tools that organisations like universities, schools and libraries need to efficiently monitor, manage and recover document output costs.



    Implement a standardised intelligent solution across multiple offices with this suite of powerful, integrated document management tools.