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Leading Change at Work

Technology is changing the way we work. At Ricoh, we ensure that change is positive for your teams and your business. We guide you through every step of the journey to ensure a seamless transition to a fully digital workspace.
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seamless digital workspace experience
Digital Workspace

Access everywhere

Hybrid and on-the-go set-ups are shaping our future. We take a holistic approach to designing, integrating and supporting your digital workspaces to nurture employee engagement and help you reach new levels of performance.
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Business Process Management

Synched for success

Manual tasks no longer need to hold your staff back. We optimise your business processes to enable your staff to deliver more; providing the technology, expertise and support to streamline and simplify processes across your organisation.
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Cloud & Infrastructure

Cloud & clear

Capturing the full value of cloud requires the right roadmap and team to execute it. We provide cloud solutions and expertise that make your business operations more agile, cost-effective and secure while pursuing next-generation innovation.
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No more risky business

Internet-enabled devices create new vulnerabilities to cyberattacks. We help you go on the offensive against cybercrime with intelligent cybersecurity services and solutions aligned to your core business processes.
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Digital Experience

A new level of experience

An excellent customer experience starts with a superior employee experience. Our highly-skilled team of data scientists and developers design, build, implement and service the solutions you need to exceed expectations at every touchpoint.
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Office Products & Software

Best-in-class quality

Ricoh is well known for high-quality printers, digital duplicators and multifunction printers/scanners/copiers. With plenty of choices in speed, size and capabilities, you can select from the models and features that work best for your workgroup, office or classroom.
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A multi-faceted service and support platform

All the product and service support you need in one place. We provide support, advice and solutions to keep your business up and running.
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Who we are and what we do

At Ricoh, we endeavour to always listen to our customers and provide you with innovative solutions, products and services that align with your business goals. We strive to add value to your services and products. We adapt to changing business climates.
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Whether you have a pricing question about our solutions or products, need help managing your account or already using our products and have a support question, our team is there to help.
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Helping you to stay one step ahead

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Ricoh Insights - Overview

RICOH Spaces

Get truly connected with RICOH Spaces

The average workplace is only utilised to 35-50% of its potential. If you’re finding the needs of your business and employees are changing faster than your workplace can keep up with, you’re not alone.

How businesses want to use and manage their space has dramatically changed due to the Coronavirus pandemic. Employers are now responsible for demonstrating they are keeping their employees safe and doing everything they can to help with the long-term conditions they will face over the coming months, and possibly, years.

RICOH Spaces enables you to implement a safe return to the workplace, with on-going dynamic space management that enables workplaces to be used intelligently. It also enables workplace processes to be automated and optimised, new innovations to be easily adopted and the best possible employee experience to be delivered while still achieving customer value.

RICOH Spaces can be linked to your existing tools to create a single source of data and automation and effortlessly connect and conquer your everyday workplace operations:

Use the mobile app to:

Put the workplace at your fingertips, empowering employees to book rooms, desks, create service requests and much more whilst on the go.

Use the Workplace Insights to:

Understand how your workplace is being used and adjust ineffective ways of working, improve collaboration, and even, reduce costs.

Use the Room Booking Panels to:

Obtain a clear view of which rooms are and aren’t available – at a glance. Use the panels to book available rooms quickly and efficiently.

Use the Meeting Room Management & Control to:

Manage all of your meeting rooms via an app. You can configure all your locations, meeting rooms, desks and more, all in one place.
Key features & benefits

Reap the multiple benefits of using RICOH Spaces

RICOH Spaces enables you to effortlessly adapt to the new normal on so many different levels:

Desk management – manage your desks your way with fully customisable, interactive floor plans. Key features include: assign desks to people/groups, set policies, e.g. how many days in advance a desk can be booked, find desks with zoning and QR check-ins.

Return to work – pre-plan your office capacity and attendance, approve access and trace people’s whereabouts. Key features include: enable or disable desks for booking and obtain employee health status and traceability data.

Wayfinding - bring your workplace to life with interactive digital floor plans and integrate with IoT for real-time insight. Key features include: view space and desk availability and see room people counts. 

Service requests - create and manage service requests and decide which options are available when requested. Key features include: schedule automated actions and assign and restrict services to certain areas.

Room management – book a room, wherever you are. Key features include: sync with Office 365 resources and calendars, create and manage non-O365 spaces, easily view space availability on visual floor plans and set flexible booking policies.

Internet of Things - add the latest IoT sensor technology for detailed, real-time data about your spaces. Key features include: quickly view available space on the visual floor plans, easy sync with Microsoft Teams devices and integrate to O365 for expected space usage projections.

Digital signage - deliver meaningful messaging from your smart spaces and internal communications to your digital screens. Key features include: manage your screen network from anywhere and securely display real-time data dashboards from sources, such as Power BI.

Visitor management - make a great first impression, increase security and employee productivity. Key features include: full admin visitor logs and see how many visitors are on-site and easily view space availability.

Related case studies

  • Visma Raet

    Visma Raet

    Reserving and managing workplaces online with RICOH Spaces.