HomeBack to menu
Overview

Leading Change at Work

Technology is changing the way we work. At Ricoh, we ensure that change is positive for your teams and your business. We guide you through every step of the journey to ensure a seamless transition to a fully digital workspace.
Discover all our business solutions
seamless digital workspace experience
Digital Workspace

Access everywhere

Hybrid and on-the-go set-ups are shaping our future. We take a holistic approach to designing, integrating and supporting your digital workspaces to nurture employee engagement and help you reach new levels of performance.
Discover all our Digital Workspace solutions
Business Process Management

Synched for success

Manual tasks no longer need to hold your staff back. We optimise your business processes to enable your staff to deliver more; providing the technology, expertise and support to streamline and simplify processes across your organisation.
Discover our BPM solutions
Cloud & Infrastructure

Cloud & clear

Capturing the full value of cloud requires the right roadmap and team to execute it. We provide cloud solutions and expertise that make your business operations more agile, cost-effective and secure while pursuing next-generation innovation.
Discover all our Cloud & Infrastructure solutions
Cybersecurity

No more risky business

Internet-enabled devices create new vulnerabilities to cyberattacks. We help you go on the offensive against cybercrime with intelligent cybersecurity services and solutions aligned to your core business processes.
Discover all our Cybersecurity solutions
Digital Experience

A new level of experience

An excellent customer experience starts with a superior employee experience. Our highly-skilled team of data scientists and developers design, build, implement and service the solutions you need to exceed expectations at every touchpoint.
Discover all Digital Experience solutions
Office Products & Software

Best-in-class quality

Ricoh is well known for high-quality printers, digital duplicators and multifunction printers/scanners/copiers. With plenty of choices in speed, size and capabilities, you can select from the models and features that work best for your workgroup, office or classroom.
Discover all our office products & software
Overview

A multi-faceted service and support platform

All the product and service support you need in one place. We provide support, advice and solutions to keep your business up and running.
Get support
AV technology and management
Overview

Your one-stop resource

Find out everything about our business news, product innovations and people, along with the events we’re hosting and attending.
Keep informed
News and events from Ricoh
The Company

Who we are and what we do

At Ricoh, we endeavour to always listen to our customers and provide you with innovative solutions, products and services that align with your business goals. We strive to add value to your services and products. We adapt to changing business climates.
Learn more about Ricoh
Overview

We love to hear from you

Whether you have a pricing question about our solutions or products, need help managing your account or already using our products and have a support question, our team is there to help.
Get in touch
customer and employee engagement
Overview

Helping you to stay one step ahead

Explore and read our lastest insights from what matter the most in business solutions.
Discover the latest insights
Ricoh Insights - Overview

Ricoh Expense Manager


Simplify your expense management process with Ricoh Expense Manager, an easy-to-use cloud-based expense platform.

Increase efficiency and security with an automated reporting tool for your employees and authorising managers that seamlessly integrates with your finance systems.

Product photo



Time-saving

Employees can easily scan receipts and invoices with their mobile phone to automatically generate expense reports for approval on the go, eliminating the need for manual input and reducing the risk of human error. Finance departments can automate a range of time-intensive manual tasks including supervision, bank card reconciliation and managing forward payments.

Improved reporting

Ricoh Expense Manager seamlessly integrates with your ERP, CRM and financial systems to provide a holistic view of expenses. This insight helps identify savings opportunities to drive greater cost-efficiencies across your business. Managers also have complete visibility of employee spend, both on an individual user and group basis, through in-depth reporting capabilities.

Enhanced tracking and security

Alerts can be set up on an individual basis, such as a limit alert for certain categories, repeated expenses and after-hours expenses, for real-time monitoring. In-built expense verification and tracking also helps reduce fraud in your company and ensures compliance with your expenditure policies. Ricoh Expense Manager also provides a simplified and more efficient VAT recovery process.

Key features & benefits

Ricoh Expense Manager is built entirely around your expenses policy and uses open-source software to integrate with major back-end ERPs (Microsoft Dynamics, Oracle, Salesforce, Meta4 and Sage) to create a single, trackable and automated workflow from the initial capture of the receipt through to approval.  

  • The Ricoh Expense Manager reporting platform brings all the information and tools required to make approval decisions into a single, easy-to-use interface. Faster approvals mean quicker reimbursements and a happier workforce.
  • Eliminates the manual work involved in the expense management process by automating day-to-day tasks such as supervision, bankcard reconciliation and managing forward payments.
  • Greater visibility and control for your management teams who are able to set up customised alerts for each expense recorded and track all expense claims made. 
  • Set up multiple currency rates for selection to enable the recording of expense items in the correct currency and at the most accurate exchange rate. 
  • Complies with all major EU legislation frameworks. 


Use cases
Energy industry

Energy industry

Ricoh Expense Manager helps reduce time spent on manual expense-related tasks by 80% with an automated digital workflow.

Manufacturing industry

Manufacturing industry

Providing effective, automated expense verification and reporting capabilities for increased security and fraud prevention.

Technology industry

Technology industry

Simplifying a complex expense management system for increased employee satisfaction for a global company with 60,000+ employees.